Senior Administrative Assistant - NYC (Rockefeller Center)

Senior Administrative Assistant - NYC (Rockefeller Center)

New York City, NY
Intermedia Group, a large NY based staffing firm, has an opening at our major client for the following 
TITLE: Senior Administrative Assistant
LOCATION: Midtown Manhattan (6th Ave between 49th and 50th Streets) Rockefeller Center
TYPE: Contract
TARGET PAY RATE: $30 per hour w2
Our client, a Fortune 500 International Bank, is looking for a positive, energetic candidate to handle 4 Managing Directors in our Transformation Team who is able to handle multiple requests, and prioritize like a champ. Ability to work in a fast paced, sometimes frenzied environment and have juggle changing priorities with ease. 

This role would be covering a team of 4 Managing Directors directly with ad hoc requests for their junior team 
Regular responsibilities would include 
  • Phone coverage 
  • Setting up meetings, managing incoming meeting requests based on prioritization needs of the executive as well as coordinating meetings including booking rooms and scheduling video connections across time zones 
  • Travel booking including air hotel and ground transportation ensuring comfort of travel while maintaining policy standards are followed and costs are considered 
  • Presentation Creation: ability to create new and modify existing presentations with at times little guidance, high level of written communication skills required 
  • Team Web/Repository Maintenance in both online forums (Jive, Confluence and SharePoint sites) and in shared folder structure 
  • Process all business expenses for reimbursement in a timely manner and following policy guidelines 
  • Have sound rationalization and judgement to process approvals in Fieldglass (required for consultant, hires, extensions and timesheets , User Access Requests, timesheets / time off requests, Ariba requests 
  • Order supplies for floor you are sitting on to be shared amongst the team ensuring stock of supplies as well as toner and paper are stocked 
  • Ad hoc requests for travel or room booking for team members 
  • Printing meeting materials, greeting guests, putting guests on building security list, put in facilities requests 
Ideal candidate would have 5-7 years minimum working for Managing Director equivalent in a finance or technology firm, be energetic, able to handle multiple requests, and prioritize. Ability to work in a fast paced, sometimes frenzied environment, and possess the following skills
  • Outlook for calendar management: can utilize meeting scheduler, folder, delegation, prioritization, time management 
  • Excel: Should be able to create and modify excel sheet content, format to print, basic formulas 
  • PowerPoint: strong working knowledge - should be able to create and modify presentations format to print, add notes, print vs screen, animations 
  • Web (SharePoint, Jive and Confluence or basic HTML): Comfortable creating and editing content on our team pages, adding/pulling documents from a SharePoint, generally comfortable self-learning new software 
  • High level of verbal and written communication skills: Must be able to speak professionally and clearly both in person and through phone and over email. Should be able to draft emails from executive as well as be able to effectively proofread presentations for spelling and grammatical correctness 
    • Prior working knowledge of concur for booking travel and submitting expenses a plus 
  • Familiarity with workday to conduct basic tasks a plus 
  • Open to minor personal tasks on a one off instance such as getting lunch or making appointments 
If you are interested in pursuing this opportunity, please respond back and include the following:

• Full MS WORD Resume
• Current and required compensation
• Contact information
• Availability
Upon receipt, one of our managers will contact you to discuss in full

Mervin Hernandez

131 Varick Street
New York, NY 10013
Voice: 212-248-0100



Recruiter Contact

Jason Denmark
131 Varick Street
New York, NY 10013
Voice: 212-248-0100
this job portal is powered by CATS