Administrative Assistant - Temp

Administrative Assistant - Temp

New York, NY
Intermedia Group has an opening for the following temporary position:

TITLE: Administrative Assistant
DURATION: 6 months + (possible full time hire of Bank at end of contract)

WORK SCHEDULE: 9am to 5pm, Monday to Friday
CLIENT: Fortune 100 BANK
PAY RATE: $20 per hour

  • To assist the Corporate Advisory Group and Sponsor group teams with administrative, travel and data entry tasks. Job will require Microsoft Suite knowledge and the ability to learn new computer programs and bank systems.
  • Deadline sensitive in a multi-tasking environment.
  • Flexible to complete set tasks as well as ad hoc tasks.
  • Administrative strength in the coordination of logistics, attention to detail, strong follow-up skills.
  • Self-starter that can work independently.
  • Will also include other tasks and initiatives as directed. Job will require ability to multi task on concurrent projects for multiple stakeholders. 
The Administrative Assistant will support senior and junior executives by performing a variety of clerical and administrative tasks including the following: 
  • MANAGE CALENDARS: schedule appointments, meetings, recurring meetings, and other events; book conference rooms and other venues (e.g. restaurants); arrange building access and greet guests; print meeting materials as needed / requested; maintain "time out of office" (e.g. scheduled vacations, working remote) calendar for executives 
  • MANAGE PHONES: answer phones, take messages, screen and prioritize calls 
  • Concur, TRAVEL AND EXPENSE MANAGEMENT: make travel arrangements (e.g. air, car service, hotel, etc.) using company travel provider I site, prepare itineraries, complete and submit expense reports using company expense management site; ensure team staff visiting from other locations have building access and space/ seats 
  • NEW HIRE (PERMANENT AND CONSULTANT) ON BOARDING: provide assistance as needed with requesting space, equipment, software, phone, system access, remote access, badges, etc.; ensure new hires are fully on boarded and "live" and provide assistance with navigating company systems / key sites 
  • OFFICE SUPPLIES: order and maintain office supplies for executives and their teams 
  • CLERICAL ASSISTANCE: assist senior executives as requested; may include accessing and printing system generated reports (staff training, staff vacation, staff absence, etc.), 
  • Assist with PowerPoint presentations, updating routine files and forms 
  • If you are interested and qualified for the above position, please respond with the following:
    -       Full MS WORD Resume
    -       Current and required compensation
    -       Current contact information
    -       Availability to start a new opportunity
    Upon receipt of your resume, one of our Recruiting Managers will contact you to discuss the position in full detail.
Jason Denmark
Managing Director

131 Varick Street
Suite 936
New York, NY 10013
Voice: 212-248-0100

Corporate Web Site:

Recruiter Contact

Steve Fleischner | Managing Partner
Intermedia Group Inc. | New York, NY
Main: (212) 248-0100
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