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Administrative Associate with TS SCI CI Poly Clearance

Chantilly, VA
JOB TITLE: Administrative Associate with TS SCI CI Poly Clearance
CLEARANCE: Top Secret SCI CI Polygraph

TARGET COMP: $85,000
JOB CODE: 2994

  • The Administrative Assistant position for OHR shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.
  • The Administrative Assistant shall provide coverage in the absence of the Executive Assistant .The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes. 

  • Draft and/or provide critical/final review of correspondence
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports
  • Build briefing packages and present information
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • Maintain a schedule of appointments
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Coordinate visitor requests, parking, and catering requests with NRO/ODIR,
  • Maintain/create and distribute contact cards for BPO leadership
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Attend meetings, events, and forums as requested by BPO leadership
  • Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy
  • Maintain and update the BPO Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
  • High School Diploma OR GED Equivalent and 7 years of Relevant Experience

If you are interested in pursuing this opportunity, please respond back and include the following
  • Full MS WORD Resume
  • Required compensation
  • Contact information
  • Availability
Upon receipt, one of our managers will contact you to discuss in full
Steve Fleischner
CELL: 212 203-3666
EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/
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