Administrative Associate with TS SCI CI Poly Clearance
Chantilly, VA
JOB TITLE: Administrative Associate with TS SCI CI Poly Clearance LOCATION: NATIONAL RECONAISSANCE OFFICE - Chantilly, VA
CLEARANCE: Top Secret SCI CI Polygraph TARGET COMP: $85,000 JOB CODE: 2994
JOB DESCRIPTION
The Administrative Assistant position for OHR shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.
The Administrative Assistant shall provide coverage in the absence of the Executive Assistant .The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
JOB REQUIREMENTS:
Draft and/or provide critical/final review of correspondence
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports
Build briefing packages and present information
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Maintain a schedule of appointments
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Coordinate visitor requests, parking, and catering requests with NRO/ODIR,
Maintain/create and distribute contact cards for BPO leadership
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Attend meetings, events, and forums as requested by BPO leadership
Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy
Maintain and update the BPO Records Management Plan
Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
EDUCATION:
High School Diploma OR GED Equivalent and 7 years of Relevant Experience
If you are interested in pursuing this opportunity, please respond back and include the following