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OPEN JOB - Administrative Assistant - to $115,000 - TS SCI CI Poly - 4 YEAR EFFORT

Chantilly, VA
JOB TITLE: Administrative Assistant
LOCATION: Chantilly, VA 20151
TARGET COMPENSATION: $115,000 + full benefits
CLEARANCE: Active TS/SCI clearance, with CI Poly.

NOTE: This is a 4 YEAR effort starting in December 2022. We are currently recruiting and selecting candidates for a DECEMBER 2022 start date.

JOB DESCRIPTION
  • The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

TASKS:
  • Maintain a schedule of appointments for a manager or office
  • Answer routine telephone calls, direct calls and take messages
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Draft, proofread, edit and coordinate correspondence
  • Perform research and retrieve information from databases and other resources
  • Maintain tracking records and filing systems; archive files
  • Maintain, update and serve as focal point for databases or spreadsheets
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Participate in meetings and events: may serve as recorder and may present position- related information
  • Prepare access rosters and request security clearance transfers
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices
  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintaining inventories, records, and receipts
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
  • Draft and/or provide critical/final review of correspondence
  • Draft documents such as instructions, spreadsheets, presentations and reports
  • Build briefing packages and present information
  • Analyze metrics and provide summary to senior management
  • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

JOB REQUIREMENTS
  • Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
  • Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
  • Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Demonstrated experience to participate productively as a contributing member in a team environment
  • Demonstrated ability to be discreet and maintain confidentiality
  • Demonstrated experience in the use of Microsoft Office and standard computer applications
  • Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

EDUCATION:
  • High School Diploma OR GED Equivalent and 7 years relevant experience


If you are interested in pursuing this opportunity, please respond back and include the following:
 
  • MS WORD Resume
  • required compensation
  • Contact information
  • Availability
 
Upon receipt, one of our managers will contact you to discuss the position in full detail.


Steve Fleischner
INTERMEDIA GROUP, INC.
CELL: 212 203-3666
EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/

 


 
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