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Sr Administrative Associate - TS SCI CI Poly - Chantilly - to $120,000

Chantilly, VA
JOB TITLE: Sr Administrative Associate
LOCATION: Chantilly VA
TARGET COMP: $110,000 - $120,000
  • The Senior Administrative Assistant shall provide coverage until 1700 (5PM)
  • The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
  • Shall provide office support and Front Desk coverage handling traveler correspondence and walk-in questions.
  • Shall provide support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes.
  • Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.

  • Draft and/or provide critical/final review of correspondence.
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
  • Build briefing packages and present information.
  • Analyze metrics and provide summary to senior management.
  • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates.
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • Maintain a schedule of appointments for a manager or office.
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
  • Coordinate to schedule meetings with principals.
  • Coordinate visitor requests, parking, and catering requests
  • Maintain/create and distribute contact cards for leadership.
  • Greet and escort visitors.
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications / documents.
  • Arrange for the delivery of outgoing mail/packages with the mailroom.
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
  • Administer the online data repository tool, developing, editing and managing SharePoint websites.
  • Coordinate training requirements and related events for offices SharePoint POCs
  • Coordinate and process Freedom of information Act (FOIA) requests and the publication review process
  • Recommend innovative processes to improve the efficiency and effectiveness of the office.
  • Compose written communication in response to complex customer queries.
  • Prepare routine status reports and track office-related metrics.
  • Manage routine website content updates and coordinate more complex website changes with webmaster.
  • Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
  • Maintain and update the Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)

  • Clearance:  Active TS/SCI w/ CI Poly
  • Education:  High School Diploma or GED equivalent
  • Relevant Experience:  7 years

  • Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
  • Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
  • Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles

If you are interested in pursuing this opportunity, please respond back and include the following:
  • MS WORD Resume
  • required compensation.
  • Contact information.
  • Availability
Upon receipt, one of our managers will contact you to discuss the position in full detail.

Steve Fleischner
Recruiting Manager

EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/

Sourcing Recruiter


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