EXECUTIVE SUPPORT / ADMINISTRATIVE SERVICES MANAGER (SAF/AQE)
Intermedia Group has the following staff opening:
Title: EXECUTIVE SUPPORT / ADMINISTRATIVE SERVICES MANAGER (SAF/AQE) Clearance: SECRET Location: PENTAGON (AIR FORCE HQ)
We are supporting the 5-year Staffing and Technical Acquisition Services Support (STAQSS) prime contract for the Headquarters Air Force. This opening is for an Administrative Services Manager (revised) to support a high level office within the Pentagon.
To provide support to a Senior Executive that ensure effective use of time and productive interactions with staff and other military/government executives. Handles a wide range of executive support-related tasks involving administrative functions, research, and management of tasks and projects.
Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
Handles confidential information, correspondence, and communications.
Requires a full comprehension of AF and Pentagon operations and procedures.
Produces information by developing, creating, researching, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, prioritizing, and routing correspondence; drafting letters and documents; collects and analyzes information; and initiates communications.
Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Completes and manages projects, distributes work to others, follows up on results. Works closely with Executive Officer(s) and other assigned support staff.
Plans and orchestrates complex and detailed meetings and events at the Pentagon and NCR locations
May attend meetings in the executive's absence.
Maintains customer confidence and protects operations by keeping information confidential with integrity.
Prepares reports by collecting and analyzing information.
Minimum of 5 years’ experience with at least 3 years proven work experience as a Senior Executive Specialist (G.O. / SES) or similar role
Bachelors’ degree in any field
Ability to quickly learn office procedures and operate in a high tempo environment
Solid experience with office management systems, ERPs and MS Office
Familiarity with on-line calendars, SharePoint, DTS, and cloud systems
Professional, clear, articulate and accurate verbal and written communications on phone, email and in person. Maintains positive attitude while multi-tasking activities
Excellent organizational skills with an ability to think proactively and prioritize work
Highly Desirable Characteristics:
Previous experience at HQ USAF, Pentagon at the executive support level
If you are interested in pursuing this opportunity, please respond back and include the following:
• Full MS WORD Resume
• Current and required compensation
• Contact information
Upon receipt, one of our managers will contact you to discuss in full