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Administrative Associate - Secret - Hanscom AFB - $80,000

Bedford, MA
JOB TITLE: Administrative Associate
LOCATION: Hanscom AFB (zip 01730)
TARGET COMPENSATION: $80,000 + benefits
  • INTERMEDIA GROUP has an immediate opening for Executive Administrative Support in support of activities in the Nuclear Command, Control, Communications, (NC3) Integration Directorate (NC), Air Force Nuclear Weapons Center (AFNWC), Hanscom Air Force Base (HAFB), Massachusetts (MA).
  • The cndidate shall provide Administrative Support that includes but is not limited to staff support for the senior managers and members of the organizational staff. Tasks include but are not limited to:
  • Actively supports AFNWC/NC staff leadership (NH-03, NH-04, GG-14) and other NC personnel with office support, travel planning and execution of travel requests, document production, and meeting schedule organization and execution. 
  • Manage, schedule and deconflict senior leadership calendars and supported events.
  • Support Video Teleconference setup and conference room reservations (up to 120 VTCs per month). 
  • Manage, distribute, and monitor progress toward accomplishment of various organizational taskings, suspenses and initiatives.
  • Research and compile information pertaining to certain projects/topics and written communications.
  • Schedule and support the execution of program reviews and organizational events. 
  • Draft and/or review documents for the approval and signature of leadership and disseminate program policy and specific initiative guidance for members of the organization.
  • Coordinate, document, monitor and support a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
  • Prepare background information and invite required meeting participants and ensure documentation of the meetings are filed IAW organizational policy, including but not limited to attendance logs, minutes, and/or action items with corresponding action officers.
  • Provide travel planning and execution support in accordance with DODFMR, Vol 9, Chapter 2, Para 020301(F).
  • SECRET CLEARANCE REQUIRED (Top Secret would be a plus).
  • Expert in Microsoft Office suite of applications.
  • Experience providing executive level administrative services. 
  • Ability to multi-task and support organizational operations in a dynamic, fast-paced environment. 
  • Knowledge of the VTC equipment to include scheduling and executing setup procedures.
  • Ability to flex schedule to meet the needs of senior leadership. 
  • Familiarity with Air Force acquisition process and procedures desired. 

If you are interested in pursuing this opportunity, please respond back and include the following:
  • MS WORD Resume
  • required compensation
  • Contact information
  • Availability
Upon receipt, one of our managers will contact you to discuss the position in full detail.

Steve Fleischner
CELL: 212 203-3666
EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/



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