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Senior Administrative Associate - TS SCI CI Poly - Chantilly VA -NRO

Chantilly, VA


Job Title: Sr Administrative Associate
Location: Chantilly, VA (onsite)
Clearance: TS/SCI w/ CI Poly


Tasks:
  • Provide BPO/ODIR coverage during core business hours from 0800 to 1700. (candidate must be able to provide support until 5PM / 1700)
  • Draft and/or provide critical/final review of correspondence.
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
  • Build briefing packages and present information.
  • Analyze metrics and provide summary to senior management.
  • Administer databases and spreadsheets to include managing user accounts and
  • accesses, creating reports, and performing updates.
  • Maintain an efficient office environment to include assisting in the ordering of
  • supplies/equipment, arranging for office equipment repairs, coordinating office.
  • renovations, and participating in event planning.
  • Maintain a schedule of appointments for a manager or office.
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals
  • Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices
  • Maintain/create and distribute contact cards for BPO leadership.
  • Greet and escort visitors.
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
  • Arrange for the delivery of outgoing mail/packages with the mailroom.
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
  • Perform research and retrieve information from databases and other resources.
  • Attend meetings, events, and forums as requested by BPO leadership.
  • Administer the BPO online data repository tool, developing, editing and managing SharePoint websites.
  • Coordinate training requirements and related events for BPO offices SharePoint POCs
  • Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO
  • Recommend innovative processes to improve the efficiency and effectiveness of the office.
  • Compose written communication in response to complex customer queries.
  • Prepare routine status reports and track office-related metrics.
  • Manage routine website content updates and coordinate more complex website changes with webmaster.
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums.
  • Assist in maintaining inventories, records, and receipts.
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings.
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise
  • Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management.
  • Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
  • Maintain and update the BPO Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
     
JOB REQUIREMENTS:
Required 
  • Clearance:  Active TS/SCI w/ CI Poly
  • Education:  High School Diploma or GED equivalent
  • Relevant Experience: 7 Years
Desired Skill Set
  • Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
  • Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies.
  • Detail-oriented
  • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience.
  • Ability to participate productively as a contributing member in a team environment.
  • Strong interpersonal skills
  • Ability to be discreet and maintain confidentiality.
  • Proficient in the use of Microsoft Office and standard computer applications
  • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
  • Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
  • Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
  • Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

If you are interested in pursuing this opportunity, please respond back and include the following:
 
  • MS WORD Resume
  • required compensation.
  • Contact information.
  • Availability
 
Upon receipt, one of our managers will contact you to discuss the position in full detail.


Steve Fleischner
Recruiting Manager

INTERMEDIA GROUP, INC.
EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/

JASON DENMARK
Sourcing Recruiter
jdenmark@intermediagroup.com

 

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