Senior Administrative Associate - TS SCI CI Poly - Chantilly VA -NRO
Job Title: Sr Administrative Associate Location: Chantilly, VA (onsite) Clearance: TS/SCI w/ CI Poly
Provide BPO/ODIR coverage during core business hours from 0800 to 1700. (candidate must be able to provide support until 5PM / 1700)
Draft and/or provide critical/final review of correspondence.
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
Build briefing packages and present information.
Analyze metrics and provide summary to senior management.
Administer databases and spreadsheets to include managing user accounts and
accesses, creating reports, and performing updates.
Maintain an efficient office environment to include assisting in the ordering of
supplies/equipment, arranging for office equipment repairs, coordinating office.
renovations, and participating in event planning.
Maintain a schedule of appointments for a manager or office.
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals
Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices
Maintain/create and distribute contact cards for BPO leadership.
Greet and escort visitors.
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
Arrange for the delivery of outgoing mail/packages with the mailroom.
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
Perform research and retrieve information from databases and other resources.
Attend meetings, events, and forums as requested by BPO leadership.
Administer the BPO online data repository tool, developing, editing and managing SharePoint websites.
Coordinate training requirements and related events for BPO offices SharePoint POCs
Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO
Recommend innovative processes to improve the efficiency and effectiveness of the office.
Compose written communication in response to complex customer queries.
Prepare routine status reports and track office-related metrics.
Manage routine website content updates and coordinate more complex website changes with webmaster.
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Attend meetings, events, and forums.
Assist in maintaining inventories, records, and receipts.
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings.
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise
Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management.
Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
Maintain and update the BPO Records Management Plan
Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
JOB REQUIREMENTS: Required
Clearance: Active TS/SCI w/ CI Poly
Education: High School Diploma or GED equivalent
Relevant Experience: 7 Years
Desired Skill Set
Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies.
Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience.
Ability to participate productively as a contributing member in a team environment.
Strong interpersonal skills
Ability to be discreet and maintain confidentiality.
Proficient in the use of Microsoft Office and standard computer applications
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles
If you are interested in pursuing this opportunity, please respond back and include the following:
MS WORD Resume
Upon receipt, one of our managers will contact you to discuss the position in full detail.