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Senior Administrative Assistant – TS SCI CI Poly - Chantilly VA - $95000

Chantilly, VA
OPEN JOB: Senior Administrative Assistant –
LOCATION: Chantilly, VA – NRO
CLEARANCE: Active TS/SCI w/ CI Poly
EDUCATION: High School Diploma or GED equivalent
RELEVANT EXPERIENCE: 7 years
TARGET COMP: $95,000 + benefits
JOBID: 3108
 
  • The Administrative Assistant (Senior Level) positions for BPO/ODIR/MS shall support BPO/ODIR to provide coverage until 1700 to the BPO/OD IR staff in the absence of the Executive Assistant, assuming the duties of the BPO/OD[R position.
  • At all other times, the Administrative Assistants (Senior Level and Intermediate Level) for BPO/ODIR/MS shall provide support to the BPO/ODIR/MS staff with direct administrative support services.
  • The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
  • Shall provide support to BPO/FIN/TSC.
  • The duties will include providing office support and Front Desk coverage handling NRO traveler correspondence and walk-in questions.
  • Shall provide support to their respective BPO offices.
  • The duties will include providing administrative office support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes.
  • Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.

Tasks:
  • Draft and/or provide critical/final review of correspondence
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports
  • Build briefing packages and present information
  • Analyze metrics and provide summary to senior management
  • Administer databases and spreadsheets to include managing user accounts and
  • accesses, creating reports, and performing updates
  • Maintain an efficient office environment to include assisting in the ordering of
  • supplies/equipment, arranging for office equipment repairs, coordinating office
  • renovations, and participating in event planning.
  • At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700
  • Maintain a schedule of appointments for a manager or office
  • Assist in planning, scheduling, organizing, and execution of meetings, events,
  • conferences, and off-sites
  • Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to
  • schedule meetings with principals
  • Coordinate visitor requests, parking, and catering requests with NRO/ODIR,
  • Protocol, Security, and other impacted offices
  • Maintain/create and distribute contact cards for BPO leadership
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other
  • publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Perform research and retrieve information from databases and other resources
  • Attend meetings, events, and forums as requested by BPO leadership
  • Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
  • Administer the BPO online data repository tool, developing, editing and managing SharePoint websites
  • Coordinate training requirements and related events for BPO offices SharePoint
  • POCs
  • Coordinate and process Freedom of information Act (FOIA) requests and the
  • publication review process on behalf of BPO
  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintaining inventories, records, and receipts
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
  • Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise
  • Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management
  • Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy
  • Maintain and update the BPO Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)

If you are interested in pursuing this opportunity, please respond back and include the following:
 
  • MS WORD Resume
  • required compensation
  • Contact information
  • Availability
 
Upon receipt, one of our managers will contact you to discuss the position in full detail.


Steve Fleischner
INTERMEDIA GROUP, INC.
EMAIL: steve@intermediagroup.com
LINKEDIN: https://www.linkedin.com/in/stevefleischner/

 
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