TS SCI CI Poly - Correspondance and Communications Coordinator - Chantilly Va -
OPEN JOB: Correspondance and Communications Coordinator LOCATION: Chantilly, VA – NRO CLEARANCE: Active TS/SCI w/ CI Poly RELEVANT EXPERIENCE: 7 years
TARGET COMP: $95,000
Shall provide support to BPO/FIN/TSC.
Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff
The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
Draft and/or provide critical/final review of correspondence.
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
Build briefing packages and present information.
Analyze metrics and provide summary to senior management.
Administer databases and spreadsheets to include managing user accounts andaccesses, creating reports, and performing updates.
Maintain an efficient office environment to include assisting in the ordering ofsupplies/equipment, arranging for office equipment repairs, coordinating officerenovations, and participating in event planning.
At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700.
Maintain a schedule of appointments for a manager or office.
Assist in planning, scheduling, organizing, and execution of meetings, events,conferences, and off-sites.
Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others toschedule meetings with principals.
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and otherpublications/documents.
Arrange for the delivery of outgoing mail/packages with the mailroom.
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
Perform research and retrieve information from databases and other resources.
Attend meetings, events, and forums as requested by BPO leadership.
Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
Administer the BPO online data repository tool, developing, editing and managing SharePoint websites.
Coordinate training requirements and related events for BPO offices SharePointPOCs
Coordinate and process Freedom of information Act (FOIA) requests and thepublication review process on behalf of BPO.
Compose written communication in response to complex customer queries.
Attend meetings, events, and forums.
Assist in maintaining inventories, records, and receipts.
Coordinate office renovations and relocation activities.
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings.
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise
Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management.
Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
Maintain and update the BPO Records Management Plan
Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
If you are interested in pursuing this opportunity, please respond back and include the following:
MS WORD Resume
Upon receipt, one of our managers will contact you to discuss the position in full detail.