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Administrative Associate w TS SCI CI Poly

Chantilly, VA
Intermedia Group has the following open requirement:
 
TITLE: Administrative Associate w TS SCI CI Poly
CLEARANCE: Top Secret SCI – CI Poly
LOCATION: Chantilly Virginia

NOTE: This is a medical coverage role, although the expectation is that it will go on indefinitely, the role is only currently open for a 3 month duration. The expectation is that the covered employee will not return, in which case this becomes an ongoing role.

 
JOB DESCRIPTION:
  • Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.      
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • Prepare read-ahead material for Senior Executives.
  • Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature.
  • Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
  • Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive.
  • Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with NRO correspondence
  • Prepare to host Senior Executive visitors to include passing security clearances and
  • Update and maintain records and files using the NRO enterprise records management
  • Maintain an awareness of internal structural levels and hierarchy within the
  • Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions.
  • Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements.
  • Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
  • Process travel accounting/vouchers.
  • Disseminate schedule to appropriate staff and act as a liaison between the Senior Executive and others.
  • Develop creative approaches and alternatives to the resolution of issues and problems.
 
SKILL SET:
  • Strong interpersonal skills.
  • Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses.
  • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
  • Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility.
  • Experience working with senior executives at multiple organizational levels
  • Comprehensive knowledge of organization's policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values.
  • Extensive knowledge in the use of Microsoft Office and standard computer applications.
 
JOB REQUIREMENTS:
  • Must have High School Diploma or GED equivalent and ten (10) years of experience. OR Bachelor's Degree and seven (7) years of experience.
  • Current TS/SCI w/CI Poly (within 7 yrs)
 
If you are interested in pursuing this opportunity, please respond back and include the following:
• Full MS WORD Resume
• Required compensation
• Contact information
• Availability
 
Upon receipt, one of our managers will contact you to discuss in full
 
Zeke Goulbourne
Director – Government Solutions

INTERMEDIA GROUP, INC.
131 Varick Street
New York, NY 10013
Voice: 212-248-0100
email: zekeg@intermediagroup.com

 
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