TITLE: Administrative Associate w TS SCI CI Poly CLEARANCE: Top Secret SCI – CI Poly LOCATION: Chantilly Virginia
NOTE: This is a medical coverage role, although the expectation is that it will go on indefinitely, the role is only currently open for a 3 month duration. The expectation is that the covered employee will not return, in which case this becomes an ongoing role. JOB DESCRIPTION:
Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
Prepare read-ahead material for Senior Executives.
Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature.
Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive.
Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with NRO correspondence
Prepare to host Senior Executive visitors to include passing security clearances and
Update and maintain records and files using the NRO enterprise records management
Maintain an awareness of internal structural levels and hierarchy within the
Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions.
Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements.
Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
Process travel accounting/vouchers.
Disseminate schedule to appropriate staff and act as a liaison between the Senior Executive and others.
Develop creative approaches and alternatives to the resolution of issues and problems.
Strong interpersonal skills.
Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses.
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility.
Experience working with senior executives at multiple organizational levels
Comprehensive knowledge of organization's policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values.
Extensive knowledge in the use of Microsoft Office and standard computer applications.
Must have High School Diploma or GED equivalent and ten (10) years of experience. OR Bachelor's Degree and seven (7) years of experience.
Current TS/SCI w/CI Poly (within 7 yrs)
If you are interested in pursuing this opportunity, please respond back and include the following:
• Full MS WORD Resume
• Required compensation
• Contact information
Upon receipt, one of our managers will contact you to discuss in full
Director – Government Solutions INTERMEDIA GROUP, INC. 131 Varick Street New York, NY 10013