View all jobs

Administrative Assistant (with SharePoint)

Chantilly, VA
Intermedia Group has the following staff opening:
TITLE: Administrative Assistant (with SharePoint)
LOCATION: Chantilly VA
CLEARANCE: TS/SCI w/CI Polygraph (you must currently possess this security clearance to be considered)
Job Description
  • The Administrative Assistant for BPO/ODIR/MS shall provide support to the BPO/ODIR/MS staff with direct administrative support services. The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
  • Recommend innovative processes to improve the efficiency and effectiveness of the office
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintaining inventories, records, and receipts
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
  • Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise
  • Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management
  • Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy
  • Maintain and update the BPO Records Management Plan
  • Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
  •  High School Diploma OR GED Equivalent and 5 Years​ experience
  • Experience (as a user) with SharePoint
  • Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Demonstrated experience to participate productively as a contributing member in a team environment
  • Demonstrated ability to be discreet and maintain confidentiality
  • Demonstrated experience in the use of Microsoft Office and standard computer applications
  • Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
  • Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies 
If you are interested in pursuing this opportunity, please respond back and include the following:
• Full MS WORD Resume
• Required compensation
• Contact information
• Availability
Upon receipt, one of our managers will contact you to discuss in full
Zeke Goulbourne
Intermedia Group, Inc.
Defense and Intelligence Solutions
Cell Phone: 347-513-3874
Email: zekeg@intermediagroup.com
Corporate Web Site: https://intermediagroup.com/government/
Powered by