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RECORDS MANAGEMENT - TS SC CI Poly Clearance

Chantilly, VA
OPEN JOB: RECORDS MANAGEMENT
LOCATION: Chantilly Virginia
CLEARANCE: Top Secret SCI CI Polygraph
TYPE: Permanent Salaried with benefits
COMPENSATION: $85,000
NOTE: All candidates must fully vaccinated

Job Function:
  • Responsible for organizing and coordinating office data/records management process

Responsibilities include:
  • Assist in ensuring the customer’s hard copy and electronic records are created, maintained, archived and retired in accordance with Office policies and processes.
  • Participate in efforts to update office data management processes, tools, and databases, support office in updating records management structures and tools to include the office file plans.
  • Ensure that all electronic records comply with any changes in the file plan.
  • Work the Office Chief of Staff and Office Government Program Records Office on updating all office records management.
  • Coordinate with the Division Records Custodians to schedule and conduct training sessions on data/records management and the office file plan
  • Maintain the “Gold Standard” file ensuring all fields are the final most up-to-date version and do not contain track changes.
  • Answer phones
  • Route calls to specific people
  • Answer inquiries about the company
  • Greet visitors 
  • Assist with the coordinate and schedule meetings and conference rooms, and teleconferences
  • Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
  • Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members. 
  • Serve as liaison between the corporate office and the property management company.
  • Oversee routine maintenance of office equipment
  • Assist with the coordination of office activities
  • Perform filing and clerical duties
  • Take and relay messages
  • Disseminate information via telephone, e-mail, website

Competencies:
  • Strong written and communication skills. 
  • Ability to meet deadlines in a fast-paced, high volume environment.
  • Ability to multi-task. 
  • Strong interpersonal skills. 
  • Ability to work with all levels.
  • Strong organizational skills. 
  • Able to work independently with little or no supervision. 
  • Strong customer relations skills.

Education Required:
  • Bachelor’s degree desired or equivalent work experience.

Years of Relevant Experience:
  • Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Clearance:
  • TS/SCI w/CI Poly

If interested, please reply back with
  • Fully updated resume
  • Contact information
  • Required compensation
Upon receipt, I will have one of my Recruiting Managers contact you to set up a convenient time to chat about the role in full, the customer and the process.

Thank you,
Zeke Goulbourne
Director - Business Development
INTERMEDIA GROUP, INC.
Cell: 347-243-2663
Email: Zekeg@intermediagroup.com
LOCATION: Chantilly Virginia
CLEARANCE: Top Secret SCI CI Polygraph
TYPE: Permanent Salaried with benefits
COMPENSATION: $85,000
NOTE: All candidates must fully vaccinated

Job Function:
  • Responsible for organizing and coordinating office data/records management process

Responsibilities include:
  • Assist in ensuring the customer’s hard copy and electronic records are created, maintained, archived and retired in accordance with Office policies and processes.
  • Participate in efforts to update office data management processes, tools, and databases, support office in updating records management structures and tools to include the office file plans.
  • Ensure that all electronic records comply with any changes in the file plan.
  • Work the Office Chief of Staff and Office Government Program Records Office on updating all office records management.
  • Coordinate with the Division Records Custodians to schedule and conduct training sessions on data/records management and the office file plan
  • Maintain the “Gold Standard” file ensuring all fields are the final most up-to-date version and do not contain track changes.
  • Answer phones
  • Route calls to specific people
  • Answer inquiries about the company
  • Greet visitors 
  • Assist with the coordinate and schedule meetings and conference rooms, and teleconferences
  • Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
  • Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members. 
  • Serve as liaison between the corporate office and the property management company.
  • Oversee routine maintenance of office equipment
  • Assist with the coordination of office activities
  • Perform filing and clerical duties
  • Take and relay messages
  • Disseminate information via telephone, e-mail, website

Competencies:
  • Strong written and communication skills. 
  • Ability to meet deadlines in a fast-paced, high volume environment.
  • Ability to multi-task. 
  • Strong interpersonal skills. 
  • Ability to work with all levels.
  • Strong organizational skills. 
  • Able to work independently with little or no supervision. 
  • Strong customer relations skills.

Education Required:
  • Bachelor’s degree desired or equivalent work experience.

Years of Relevant Experience:
  • Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Clearance:
  • TS/SCI w/CI Poly

If interested, please reply back with
  • Fully updated resume
  • Contact information
  • Required compensation
Upon receipt, I will have one of my Recruiting Managers contact you to set up a convenient time to chat about the role in full, the customer and the process.

Thank you,
Zeke Goulbourne
Director - Business Development
INTERMEDIA GROUP, INC.
Cell: 347-243-2663
Email: Zekeg@intermediagroup.com
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