Coordinate and schedule meetings and conference rooms, and teleconferences
Coordinate mail flow in and out of the office; collect and distribute parcels and other mail.
Coordinate offsite meetings and take minutes for the Executive Management Team.
Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
Serve as liaison between the corporate office and the property management company.
Oversee routine maintenance of office equipment.
Point of contact for Security Alarm System
Coordinate office activities
Arrange appointments.
Validate parking (West Coast office)
Perform filing and clerical duties.
Prepare travel vouchers.
Take and relay messages.
Disseminate information via telephone, e-mail, website.
JOB REQUIREMENTS:
Minimum of 9 years of total work experience with 5 years administrative assistance experience.
Bachelor’s degree desired or equivalent work experience.
TS/SCI w/CI Poly Clearance
Strong written and communication skills.
Ability to meet deadlines in a fast-paced, high-volume environment.
Ability to multi-task. Strong interpersonal skills.
Ability to work with all levels.
Strong organizational skills.
Able to work independently with little or no supervision.
Strong customer relations skills.
If you are interested in pursuing this opportunity, please respond back and include the following: • Full MS WORD Resume • Current and required compensation • Contact information • Availability
Upon receipt, one of our managers will contact you to discuss in full